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Free Nys Dtf 17 Form

The DTF-17 form is an application used to register for a Sales Tax Certificate of Authority in New York State. This certificate is essential for businesses engaging in sales that require tax collection. Completing the DTF-17 form correctly ensures compliance with state tax regulations and facilitates smoother business operations.

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The New York State Department of Taxation and Finance (DTF) Form DTF-17 serves as a critical tool for businesses seeking to register for a Sales Tax Certificate of Authority. This form is essential for various types of businesses, whether you are launching a new venture, changing your organizational structure, or expanding your existing operations. To ensure a smooth application process, it is recommended to file online, as this method minimizes errors and expedites the receipt of your certificate. Applicants must submit the form at least 20 days before commencing business activities that require sales tax collection in New York State. The DTF-17 is designed for individuals and entities alike, including sole proprietors, corporations, and partnerships, each of whom must provide detailed information about their business operations and ownership structure. Furthermore, the form includes sections dedicated to identifying the nature of the business, the types of goods or services offered, and any necessary licenses required for operation. It is important to note that this application should not be used for merely adding locations to an existing business or for updating certain business information, as those situations require different forms. Completing the DTF-17 accurately is vital, as it lays the foundation for compliance with New York's sales tax regulations and helps ensure that businesses can operate without interruption.

Similar forms

The New York State Department of Taxation and Finance (DTF) Form DTF-17 is primarily used to apply for a Sales Tax Certificate of Authority. Several other forms serve similar purposes in business registration and tax compliance. Here are eight documents that share similarities with the DTF-17 form:

Form ST-120: This is the Exempt Use Certificate. Businesses use it to claim tax exemptions on purchases of goods that will be resold or used in production.
Form ST-121: The Resale Certificate allows businesses to purchase items without paying sales tax, provided those items will be resold in the regular course of business.
Form ST-5: This is the Sales Tax Exempt Organization Certificate. Non-profit organizations use it to make tax-exempt purchases for their exempt purposes.
Form DTF-17-ATT: This form is used to add additional business locations under a consolidated sales tax return. It complements the DTF-17 by providing location-specific details.
Form AU-196.10: The Notification of Sale, Transfer, or Assignment in Bulk is used when a business acquires assets from another business registered for sales tax.
Form ST-130: This is the Application for a Sales Tax Certificate of Authority for a temporary vendor. It is similar to DTF-17 but specifically for businesses that will operate temporarily.
Form DTF-1: This is the New York State Tax Registration Application. It is used for registering various tax types, including sales tax, and is a broader application than DTF-17.
Form ST-810: This is the Certificate of Exemption for the purchase of certain goods and services, allowing qualified buyers to avoid sales tax on specific transactions.

Each of these forms is designed to facilitate compliance with New York State tax laws, helping businesses navigate their tax obligations effectively.

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DTF-17	New York State Department of Taxation and Finance
	New York State Department of Taxation and Finance
	Application to Register for a
	Sales Tax Certiﬁcate of Authority

For ofﬁce use only

ID#

COA type

Regular

Temporary

You can ﬁle this application online

The easiest and fastest way to apply for your sales tax Certiﬁcate of Authority is online at www.nys-permits.org.

•It’s easy to use.

•There’s less chance of errors.

•You’ll get your certiicate faster.

You must ile your application, online or paper, at least 20 days prior to starting business in New York State (NYS). (See When to register in Form DTF-17-I, Instructions for Form DTF-17.)

Use this application if you are:

•starting a new business that will engage in activity that requires a sales tax Certiﬁcate of Authority;

•changing your organization type, such as changing from a sole proprietorship to a corporation (see Tax Bulletin ST-25 (TB-ST-25), Amending or Surrendering a Certiﬁcate of Authority);

•applying for a sales tax Certiﬁcate of Authority in order to pay compensating use tax;

•applying for a sales tax Certiﬁcate of Authority in order to issue or receive exemption certiicates;

•currently iling any other types of tax returns (such as withholding tax or corporation tax) and your business will now be engaging in activity that requires a sales tax Certiﬁcate of Authority; or

•adding a new location to a business that already has a sales tax Certiﬁcate of Authority and you will be iling a separate sales tax return for each location.

Do not use this application if you are:

•only adding additional locations to a business that already has a sales tax Certiﬁcate of Authority and you are iling one return for all locations. To add a location in that instance, complete Form DTF-17-ATT, Schedule of Business Locations for a Consolidated Filer; or

•changing information such as the name, identiication (ID) number, physical address, owner/oficer information, or business activity. See TB-ST-25.

Section A — Business identiﬁcation Complete all applicable ields (see instructions) .

1Legal name

2DBA or trade name (if different from legal name above)

3Federal employer ID number (EIN)

4Physical address of business location (not a PO box; if you have additional locations, see Form DTF-17-I)

Care of (c/o)		Number and street

City	U.S. state / Canadian province	County	ZIP / Postal code	Country

5Mailing address, if different from physical address above

Care of (c/o)		Number and street or PO box

City	U.S. state / Canadian province		ZIP / Postal code	Country

6Telephone number(s)

( )

7 Fax number

( )

9E-mail address(es)

8 Cell phone number

( )

10 Enter the date you will begin business in NYS for sales tax purposes (mm/dd/yy)

10.

•You must ile a return for the iling period that includes this date. You must ile even if you change your plans and begin business at a later date or if you don’t make any taxable sales during the iling period.

•Do not ile this application more than 90 days before you will begin business.

Section B — Type of entity or organization Mark an X in one box only (see instructions) .

11Individual (sole proprietor)

Trust

Estate

Partnership

S Corporation

Limited partnership (LP)

C Corporation

Government

Limited liability partnership (LLP)

Limited liability company (LLC) (mark one of the following): Member-managed LLC

Manager-managed LLC

DTF-17 (12/10) PAGE 1 of 6

PAGE 2 of 6 DTF-17 (12/10)

Section B — Type of entity or organization (continued)

12a	Are you a franchisee?	12a. Yes
12b	If Yes, provide franchisor’s name and address:

Franchisor’s name

Franchisor’s address (number and street)

City

U.S. state/Canadian province

ZIP/ Postal code

Country

Section C — Business information (see instructions)

If you have more than one permanent place of business, mark an X in the appropriate box to indicate how you will ile.

13a Separate sales tax returns for each location (you must complete a separate Form DTF-17 for each location)	13a.
13b One sales tax return for all locations (you must also complete Form DTF-17-ATT)	13b.

14a If you or your business currently ile, have iled in the past, or were required to ile sales tax returns or returns for other NYS business taxes, such as corporation tax or withholding tax, enter the ID number(s) below.

•

ID number

Tax type

14b Were you previously registered to collect sales tax, but your Certiﬁcate of Authority expired or was
	surrendered, revoked, or suspended?		14b. Yes	No
	If Yes, provide the ID number from your previous business (if available)
14c		14c.

15You can choose to register as a temporary vendor if your business does not expect to make taxable sales for more than two consecutive sales tax quarters (see instructions). Provide the date that your business

activity will end (mm/dd/yy)							15.
16 If you acquired all or part of the assets of a business that was registered (or required to be registered) for sales tax,
did you ile Form AU-196.10, Notiﬁcation of Sale, Transfer, or Assignment in Bulk, with the Tax Department?							... 16. Yes		No
	Information about former business owner:

	Name					Sales tax ID number

	Address (number and street)		City	U.S. state / Canadian province	ZIP / Postal code			Country


Section D — Business activity		Mark an X in the applicable box for each item (see instructions).

Licenses

17a Are you or do you intend to be licensed by the NYS Liquor Authority (SLA)?	17a.	Yes
17b If Yes, enter your SLA license number (if available)	17b.
17b If Yes, enter your SLA license number (if available)	17b.

18a	Are you or do you intend to be licensed by the NYS Lottery?	18a.	Yes
18b	If Yes, enter your Lottery retailer number (if available)	18b.

19a	.............Do you or will you operate a facility registered with the NYS Department of Motor Vehicles (DMV)?	19a.	Yes
19b	If Yes, enter your DMV facility number (if available)	19b.

DTF-17 (12/10) PAGE 3 of 6

Section D — Business activity (continued)

Sales of goods and services

Do you intend to sell or provide any of the following goods and services?
20a Cigarettes or other tobacco products sold at retail		20a.	Yes
	If Yes, complete and attach Form DTF-716, Application for Registration of Retail Dealers
	and Vending Machines for Sales of Cigarettes and Tobacco Products.
20b	New tires (automotive, motorcycle, trailer, etc.)	20b.	Yes
20c	Passenger car rentals	20c.	Yes
20d	Motor fuel sold at a illing station	20d.	Yes
20e	Diesel motor fuel sold at a illing station	20e.	Yes
20f	Heating fuels, including diesel, irewood, pellets, or coal	20f.	Yes
20g	Electricity or gas (including propane in containers of 100 pounds or more), steam, or refrigeration	20g.	Yes
20h	Mobile telecommunications service	20h.	Yes
20i	Other telecommunications service, including telephone answering service	20i.	Yes
20j	Clothing or footwear	20j.	Yes
20k	Hotel, motel, or other accommodations located in Nassau County or Niagara County	20k.	Yes
20l	Restaurant or tavern food or drink, or other food service (including catering, take-out, cafeterias, etc.)
	located in Nassau County or Niagara County	20l.	Yes
20m	Admissions to places of amusement, club dues, and/or cabaret charges located in Niagara County	20m.	Yes

New York City only:

20n	Parking or garaging services	20n.	Yes
20o	Interior decorating or design services	20o.	Yes
20p	Beauty, barbering, or miscellaneous personal services	20p.	Yes
20q	Interior cleaning or maintenance services	20q.	Yes
20r	Protective or detective services	20r.	Yes
20s	Credit rating or reporting services	20s.	Yes
20t	Hotel, motel, or other accommodations	20t.	Yes
	Other:
20u	Are you a manufacturer or a wholesaler that does not make retail sales?	20u.	Yes
20v	Will you participate solely in lea markets, antique shows, or other shows?	20v.	Yes
20w	Will you conduct business solely as a sidewalk vendor?	20w.	Yes

Section E — Account and reporting information

21Enter the information for the bank account where sales tax money will be deposited. You must provide this information even if the account you list will not be used exclusively for sales tax purposes.

Manufacturers and wholesalers: enter the primary bank account information for your business.

Bank name

Routing number

Account number

22 Do you intend to accept credit cards?

22. Yes

23If this is not the entity that will be reporting the income from the operations of this business on an income tax return or corporation tax return, enter the name and EIN of the legal entity or social security number (SSN) for the individual that will be reporting the income from the operations of the business iling sales and use tax returns.

Name of legal entity or individual

EIN or SSN

PAGE 4 of 6 DTF-17 (12/10)

Section F — Business description (see instructions)

24a In the space below, briely describe your business activities. Describe the products or services that you will sell in NYS from the business location(s) that you are registering. Please be speciic. See the instructions for examples.

Enter the NAICS code that best describes the principal (and secondary, if appropriate) activity of the business location(s) that you are registering. You can ind a list of NAICS codes in Publication 910, Principal Business Activity for New York State Purposes, or by using the online NAICS Code Lookup on our Web site (see Need help? in Form DTF-17-I).

24b Principal NAICS code (required)

24c Secondary NAICS code

Section G — Responsible person(s) (see instructions)

Enter the applicable information for all responsible persons (see instructions). This includes, but is not limited to, owners, partners, members, oficers, and any other person responsible for the business’s day-to-day operations. You must provide all the information that we ask for, including SSN. Attach a separate sheet if necessary.

25	Name (ﬁrst, middle initial, last, sufﬁx)					Business title

	Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

	SSN	Home phone number				Effective date of assuming responsibility
		(	)

	Primary duties

	E-mail address

	All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
	C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

	Name (ﬁrst, middle initial, last, sufﬁx)					Business title

	Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

	SSN	Home phone number				Effective date of assuming responsibility
		(	)

	Primary duties

	E-mail address

	All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
	C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

	Name (ﬁrst, middle initial, last, sufﬁx)					Business title

	Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

	SSN	Home phone number				Effective date of assuming responsibility
		(	)

	Primary duties

	E-mail address

	All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
	C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

	Name (ﬁrst, middle initial, last, sufﬁx)					Business title

	Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

	SSN	Home phone number				Effective date of assuming responsibility
		(	)

	Primary duties

	E-mail address

	All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
	C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

DTF-17 (12/10) PAGE 5 of 6

Section G — Responsible person(s) (continued)

Name (ﬁrst, middle initial, last, sufﬁx)					Business title

Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

SSN	Home phone number				Effective date of assuming responsibility
	(	)

Primary duties

E-mail address

All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

Name (ﬁrst, middle initial, last, sufﬁx)					Business title

Home address (number and street; not a PO Box)			City			U.S. state /Canadian province		ZIP/ Postal code	Country

SSN	Home phone number				Effective date of assuming responsibility
	(	)
Primary duties

E-mail address

All responsible persons must complete the following — except those in				Ownership			Proit distribution percentage, if different than
C corporations, government entities, trusts, and estates				percentage if over 5%:			ownership percentage and if over 5%:

Section H — Tax preparer information —If you have no preparer leave this section blank and continue with section I.

Tax preparer’s or irm’s name			Preparer’s or irm’s EIN (if known)				Preparer’s NYTPRIN (if known)

Preparer’s or irm’s address (number and street)	City	U.S. state/Canadian province				ZIP/Postal code			Country

Preparer’s E-mail address				Preparer’s telephone number				Preparer’s PTIN (if known)
				(	)

If you want sales tax information mailed to this preparer, mark an X in the box .............................................................................................

Section I — Signature of responsible person – Complete all ields (see instructions)

I certify that the above statements are true, complete, and correct, and that no material information has been omitted. I make these statements with the knowledge that willfully providing false or fraudulent information with this document may constitute a felony or other crime under New York State Law, punishable by a substantial ine and possible jail sentence. I also understand that the Tax Department is authorized to investigate the validity of any information entered on this document.

Name

Signature

	SSN			Date

Title		Daytime telephone number
		(	)

If your application is missing information or is not signed, we will return it to you.

Mail your application to: NYS TAX DEPARTMENT

SALES TAX REGISTRATION UNIT

W A HARRIMAN CAMPUS

ALBANY NY 12227

PAGE 6 of 6 DTF-17 (12/10)

This page was intentionally left blank.

Common mistakes

Filling out the NYS DTF-17 form can be straightforward, but many people make common mistakes that can delay their application. One frequent error is not completing all applicable fields. Each section of the form is important, and leaving any part blank can lead to rejection.

Another mistake is using a PO Box for the physical address of the business location. The form specifically requires a physical address, so using a PO Box will result in an incomplete application. Ensure that the address provided is accurate and reflects where the business operates.

Many applicants also forget to include their Federal Employer Identification Number (EIN). This number is crucial for tax purposes and must be provided to process the application. Omitting this information can cause significant delays.

People sometimes misinterpret the entity type they are registering under. Marking more than one box in Section B can lead to confusion and potential rejection of the application. It’s essential to select only one entity type that accurately describes your business.

Another common issue arises when applicants do not indicate the correct start date for their business activities in New York State. The date must be formatted correctly and should not be more than 90 days in advance of the application submission. Failure to follow this guideline can lead to complications.

Some individuals neglect to provide a valid email address. This contact information is important for receiving updates or requests for additional information regarding the application. Without it, communication may be hindered.

Additionally, applicants often overlook the requirement to sign the form. A missing signature can result in the application being returned. It’s vital to ensure that all fields are completed and that the application is signed before submission.

People also mistakenly believe they can file the application at any time. However, the form must be submitted at least 20 days before starting business activities. Submitting too close to the start date can lead to unnecessary delays.

Finally, failing to read the instructions carefully can lead to various mistakes. The form includes specific guidelines that can help avoid errors. Taking the time to review these instructions can save applicants from potential setbacks.

More About Nys Dtf 17

What is the purpose of the NYS DTF-17 form?
The NYS DTF-17 form is used to apply for a Sales Tax Certificate of Authority in New York State. This certificate allows businesses to collect sales tax on taxable sales. It is essential for any business engaging in activities that require sales tax collection, such as retail sales or providing taxable services.
Who needs to file the DTF-17 form?
Businesses that need to file the DTF-17 form include those that are:
- Starting a new business that will require a sales tax certificate.
- Changing their organization type, such as from a sole proprietorship to a corporation.
- Applying to pay compensating use tax.
- Issuing or receiving exemption certificates.
- Adding a new location that will file a separate sales tax return.
How can I submit the DTF-17 form?
The DTF-17 form can be submitted online or via paper. Filing online is recommended as it is faster and reduces the likelihood of errors. To file online, visit www.nys-permits.org. If you choose to file a paper application, ensure it is submitted at least 20 days before starting business activities that require sales tax collection.
What information is required on the DTF-17 form?
The DTF-17 form requires various details about the business, including:
- Legal and trade name of the business.
- Federal Employer Identification Number (EIN).
- Physical and mailing addresses.
- Contact information, including phone and email.
- Details about the business's activities and types of sales.
What is the timeline for submitting the DTF-17 form?
It is crucial to submit the DTF-17 form at least 20 days before you plan to begin business operations that require sales tax collection. However, do not file more than 90 days in advance of your start date. This timing ensures that you receive your certificate in time to comply with tax regulations.
What should I do if I need to change my business information?
If you need to change information such as the business name, ID number, or address, do not use the DTF-17 form. Instead, you should refer to Tax Bulletin ST-25 for instructions on how to amend or surrender your Certificate of Authority.

Misconceptions

1. The DTF-17 form is only for new businesses. This form can also be used by existing businesses changing their organization type, adding new locations, or applying for a sales tax Certificate of Authority for other reasons.

2. You can submit the DTF-17 form at any time. Applications must be filed at least 20 days before starting business activities that require a sales tax Certificate of Authority.

3. You must file a paper application to register. You can file the DTF-17 form online, which is often faster and reduces the chance of errors.

4. All businesses need a separate sales tax Certificate of Authority. If you are only adding locations to a business with an existing Certificate and filing one return, you do not need to use this application.

5. You can wait until you start selling to register. You must register before beginning business activities that require a sales tax Certificate of Authority.

6. The DTF-17 form is the same for all types of businesses. Different entities, such as corporations or partnerships, may have specific requirements when filling out the form.

7. You do not need to provide a mailing address. If your mailing address differs from your physical address, you must provide it on the form.

8. The DTF-17 form does not require any signatures. A responsible person must sign the form, certifying the accuracy of the information provided.

9. You cannot amend your application once submitted. If you need to change information after submission, you may need to file a different form or follow specific procedures outlined in tax bulletins.

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Key takeaways

When filling out the NYS DTF-17 form, consider these key takeaways:

Online Application: The fastest way to apply for a Sales Tax Certificate of Authority is online at www.nys-permits.org. This method reduces errors and speeds up the processing time.
Registration Timing: Submit your application at least 20 days before starting your business in New York State to ensure compliance.
Eligibility Criteria: Use this form if you are starting a new business, changing your business structure, or adding a new location that requires a separate sales tax return.
Ineligibility Conditions: Do not use this form if you are only adding locations under an existing Certificate of Authority or changing business details like name or address.
Business Identification: Complete all fields in Section A accurately, including your legal name, DBA, and physical address. This information is crucial for proper registration.
Responsible Persons: Provide detailed information about all individuals responsible for the business operations, including their Social Security Numbers and primary duties.
Signature Requirement: Ensure that the form is signed by a responsible person. An incomplete application may be returned for missing information or lack of signature.

Nys Dtf 17: Usage Guide

Filling out the NYS DTF-17 form is a crucial step for anyone looking to register for a Sales Tax Certificate of Authority in New York State. This application must be submitted at least 20 days before starting your business activities that require sales tax registration. Below are the steps to ensure that you complete the form accurately and efficiently.

Obtain the Form: Download the NYS DTF-17 form from the New York State Department of Taxation and Finance website or access it online.
Section A - Business Identification: Fill in all applicable fields. Include your legal name, DBA (if different), Federal Employer ID Number, physical address, mailing address (if different), and contact information.
Section B - Type of Entity: Mark an X in the box that represents your business type. This could be an individual, corporation, LLC, etc.
Section C - Business Information: Indicate how you will file sales tax returns, either separately for each location or as one return for all locations. Provide any previous sales tax ID numbers if applicable.
Section D - Business Activity: Mark the applicable boxes regarding your business activities, including any licenses you hold or intend to hold.
Section E - Account and Reporting Information: Enter the bank account details where sales tax money will be deposited. Indicate if you will accept credit cards.
Section F - Business Description: Briefly describe your business activities and provide the principal and secondary NAICS codes that best describe your business.
Section G - Responsible Person(s): Provide the information for all responsible persons involved in the business, including their names, titles, addresses, and Social Security Numbers.
Section H - Tax Preparer Information: If applicable, fill in the details of your tax preparer. If you do not have a preparer, leave this section blank.
Section I - Signature: The responsible person must sign and date the application, certifying that the information provided is accurate and complete.
Mail the Application: Send the completed form to the NYS Tax Department, Sales Tax Registration Unit, at the address provided on the form.

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