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The NYS-1 form is an essential document for employers in New York State, serving as the Return of Tax Withheld. This form is crucial for reporting the taxes that have been withheld from employees' wages, ensuring compliance with state tax regulations. Employers must complete the form accurately, providing details such as their withholding identification number, legal name, and the date of the last payroll covered by the return. Additionally, if an employer has permanently ceased paying wages, they must indicate the date of the final payroll. The form requires employers to report various taxes withheld, including New York State tax, New York City tax, and Yonkers tax, culminating in a total withheld amount. Employers also have the opportunity to claim any credits and calculate the total tax due by subtracting these credits from the total withheld. The NYS-1 form must be filed in its original format, and it is important to use black ink for clarity. If a paid preparer is involved, they must complete their section, ensuring that all information is accurate and complete. Employers should also be mindful of any changes in their status, such as a new address or employer identification, which must be noted on the form. Filing this document correctly and on time is vital for maintaining good standing with the New York State Department of Taxation and Finance.

Similar forms

  • W-2 Form: Like the NYS-1 form, the W-2 form reports wages paid to employees and taxes withheld. Both documents are essential for tax reporting and must be filed with the appropriate tax authorities.
  • 1099 Form: The 1099 form is used to report various types of income other than wages. Similar to the NYS-1, it provides information about payments made to non-employees, helping ensure proper tax compliance.
  • 941 Form: The 941 form is a quarterly report of payroll taxes, including income tax withheld and Social Security and Medicare taxes. Both forms require accurate reporting of tax withholdings and are filed with the IRS.
  • W-3 Form: The W-3 form serves as a summary of all W-2 forms submitted. Like the NYS-1, it consolidates information about employee wages and taxes withheld for the year.
  • Schedule C: This form is used by sole proprietors to report income and expenses. It shares similarities with the NYS-1 in that it requires detailed reporting of financial information for tax purposes.
  • Form 1040: The 1040 form is the standard individual income tax return. While it encompasses a broader scope, it also relies on information from forms like the NYS-1 to determine tax liability.
  • Form 1065: This form is used by partnerships to report income, deductions, and credits. Similar to the NYS-1, it provides a detailed account of financial activity for tax reporting.
  • Form 1120: Corporations use this form to report their income, gains, losses, and tax liability. Like the NYS-1, it is essential for ensuring accurate tax reporting for businesses.
  • Form 1098: This form is used to report mortgage interest paid, similar to how the NYS-1 reports tax withholdings. Both are crucial for taxpayers to accurately prepare their returns and claim deductions.

Form Preview

Scroll down to complete Form NYS-1-MN

Tab between entry areas and click on the check boxes to

mark and unmark them.

This form is set up for either printing on two separate sheets

of paper, or two-sided printing.

Scroll down to complete the back of Form NYS-1-MN

Cut on the dotted lines before filing this form.

New York State Department of Taxation and Finance

Please file the original form

 

NYS-1-MN(1/10) Return of Tax Withheld

(not a copy) and print or

type in black ink, not pencil.

Withholding identification number

Employer’s legal name:

ALast payroll date – Enter date of last payroll covered by this return (MMDDYY)

BIf you permanently ceased paying wages, enter date of inal payroll (MMDDYY)

CMark an X in the box for additional payment

1

New York State

 

 

tax withheld

 

 

 

 

 

 

2

New York City

 

 

 

tax withheld

 

 

 

 

 

 

3

Yonkers

 

 

 

tax withheld

 

 

 

 

 

 

4

Total withheld

 

 

 

( add lines 1, 2, & 3 )

 

 

 

 

 

5

Credit

 

 

 

claimed

 

 

 

 

 

 

6

Total tax due

$

 

 

 

(line 4 minus line 5)

 

I certify that this information is to the best of my knowledge and belief true, correct, and complete.

Taxpayer’s signature

Taxpayer’s name ( print or type )

Date

Telephone number

()

Mark X if new employer or address change ( see back )

For office use only

11019411

POSTMARK

RECEIVED DATE

SI

Scroll down to complete the back of Form NYS-1-MN

Cut on dotted lines before filing this form.

NYS-1-MN (1/10) (back)

Paid preparer: If you are using a paid preparer or payroll service, have the preparer or payroll service complete the appropriate section(s) below.

Preparer’s signature

Telephone number

Date

 

Mark an

 

 

Preparer’s SSN or PTIN

 

 

 

 

(

)

 

 

X if

 

 

 

 

 

 

 

 

 

 

 

self-employed

 

Preparer’s irm name (or preparer’s name, if self-employed)

Address

 

 

 

 

 

Preparer’s EIN

 

 

 

 

 

 

 

 

 

Payroll service’s name

 

 

 

Payroll service’s EIN

 

 

 

 

 

 

 

 

 

 

Make check payable to NYS Income Tax and mail to:

 

 

 

 

Taxpayer’s business name

 

 

NYS TAX DEPARTMENT, PROCESSING UNIT

 

 

 

 

 

 

 

 

PO BOX 4111, BINGHAMTON NY 13902-4111

 

 

 

 

 

c/o

attn

( if applicable, mark either box and enter name )

If you are a PrompTax participant and you are filing a paper return,

 

 

 

 

Number and street or PO box

 

mail your return and payment to:

 

 

 

 

 

 

 

PROMPTAX, NYS TAX DEPARTMENT,

 

 

 

 

 

 

City

 

State

ZIP code

PO BOX 4131, BINGHAMTON NY 13902-4131

 

 

 

 

 

 

 

New employer or address change: Enter at right the

 

 

 

 

 

 

 

 

 

 

address at which you will receive withholding tax forms

If the address above is for your paid preparer, mark an X in the c/o box,

and notices. For other changes, see instructions.

enter the preparer’s name on the second line, and mark an X in this box..

 

 

 

 

 

 

Common mistakes

Filling out the NYS-1 form can be straightforward, but many people make common mistakes that can lead to delays or issues with their tax filings. Here are seven mistakes to watch out for.

First, many individuals forget to use black ink when filling out the form. It’s essential to print or type in black ink, as using pencil or other colors can result in the form being rejected. Always double-check your ink choice before submitting.

Second, some people fail to provide their withholding identification number. This number is crucial for processing your return accurately. Without it, your submission may not be linked to your account, causing unnecessary complications.

Another common error is neglecting to mark the appropriate boxes for the taxes withheld. Ensure you mark an X in the boxes for New York State, New York City, and Yonkers taxes, as well as for total withheld. Missing these marks can lead to incorrect calculations of your total tax due.

Additionally, many filers overlook the requirement to sign and date the form. This certification confirms that the information provided is true and correct. A missing signature can delay processing, so always remember to sign before sending.

Some individuals also forget to include their contact information. Providing a telephone number is important in case the tax department needs to reach you for clarification or additional information. Make sure to fill in this section completely.

Another mistake is not cutting along the dotted lines before filing the form. This step is often overlooked, but it is necessary to ensure that the form is submitted correctly. Take the time to cut the form as instructed.

Lastly, failing to mail the form to the correct address can cause significant delays. Be sure to send your completed form to the NYS Tax Department’s processing unit, as indicated on the form, to ensure it reaches the right destination.

Avoiding these common mistakes will help ensure that your NYS-1 form is processed smoothly and efficiently. Take your time, review your entries, and follow the instructions carefully.

More About Nys 1

  1. What is the NYS-1 form?

    The NYS-1 form, officially known as the Return of Tax Withheld, is a document that employers in New York State must file to report taxes withheld from employees' wages. This form is essential for compliance with state tax regulations.

  2. Who needs to file the NYS-1 form?

    Any employer who withholds New York State, New York City, or Yonkers taxes from employee wages is required to file the NYS-1 form. This includes businesses of all sizes and types, whether they are corporations, partnerships, or sole proprietorships.

  3. How do I complete the NYS-1 form?

    To complete the NYS-1 form, you must provide your withholding identification number, the legal name of your business, and the date of your last payroll. Ensure you enter the correct amounts for the taxes withheld, including New York State, New York City, and Yonkers taxes. Remember to certify the information by signing the form.

  4. What should I do if I permanently ceased paying wages?

    If you have permanently ceased paying wages, you must enter the date of your final payroll on the form. This indicates to the tax authorities that you are no longer an active employer and helps ensure that you are not penalized for late filings in the future.

  5. Where do I send the completed NYS-1 form?

    Once completed, the original NYS-1 form should be mailed to the NYS Tax Department, Processing Unit, at PO Box 4111, Binghamton, NY 13902-4111. If you are a PrompTax participant, send your return and payment to PO Box 4131, Binghamton, NY 13902-4131.

  6. Can I use a paid preparer to assist with the NYS-1 form?

    Yes, you can use a paid preparer or payroll service to assist with the completion of the NYS-1 form. If you do, ensure that they fill out the appropriate sections, including their signature, contact information, and identification number.

  7. What happens if I make an error on the NYS-1 form?

    If you discover an error after submitting the NYS-1 form, you should correct it as soon as possible. Contact the New York State Tax Department for guidance on how to amend your submission and avoid potential penalties.

  8. What are the consequences of not filing the NYS-1 form?

    Failing to file the NYS-1 form can result in penalties and interest on any unpaid taxes. It is crucial to meet filing deadlines to avoid these financial repercussions. Regularly review your obligations to ensure compliance.

Misconceptions

Here are some common misconceptions about the NYS-1 form, which is essential for reporting tax withheld in New York State:

  • The NYS-1 form can be filed as a copy. Many people believe they can submit a photocopy of the form. However, only the original form should be filed.
  • Pencil can be used to fill out the form. Some think it’s acceptable to use pencil. In reality, you must print or type in black ink only.
  • All employers must file the NYS-1 form every month. While many employers do, those who have permanently ceased paying wages are not required to file monthly.
  • It’s okay to skip the last payroll date if it’s not applicable. This is not true. You must enter the last payroll date covered by the return, even if it seems irrelevant.
  • Filing the form late incurs no penalties. This is a misconception. Filing late can result in penalties, so it's important to submit the form on time.
  • Only the employer needs to sign the form. In fact, if a paid preparer is used, they must also sign and provide their information on the form.
  • Changes in employer address don’t need to be reported. This is incorrect. If there’s a change in address, it must be updated on the form to ensure proper communication.
  • The NYS-1 form is the same as the federal withholding form. Many confuse these two. The NYS-1 form is specific to New York State and differs from federal forms.

Understanding these misconceptions can help ensure accurate and timely filing of the NYS-1 form, avoiding unnecessary complications.

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Key takeaways

Filling out the NYS-1 form can seem daunting, but it’s essential for employers in New York State to ensure compliance with tax regulations. Here are some key takeaways to keep in mind:

  • Use Black Ink: Always print or type your information in black ink. Avoid using pencil, as it can lead to issues with processing.
  • Original Submission: Submit the original NYS-1 form. Do not send copies, as the state requires the original for accurate record-keeping.
  • Complete All Sections: Ensure you fill out every section completely. Missing information can delay processing and lead to penalties.
  • Mark Checkboxes Carefully: Use the checkboxes to indicate the taxes withheld. Be sure to mark them clearly to avoid confusion.
  • Cut Along Dotted Lines: After completing the form, remember to cut along the dotted lines before filing. This helps in organizing the submission correctly.
  • Mailing Instructions: Pay attention to where you send the form. Use the correct address based on whether you are a PrompTax participant or not.

By following these guidelines, you can ensure that your NYS-1 form is filled out correctly and submitted on time. This helps you avoid unnecessary headaches with the tax authorities.

Nys 1: Usage Guide

Completing the NYS-1 form requires careful attention to detail to ensure that all necessary information is accurately provided. After filling out the form, it is essential to review it for any errors before submission. The following steps outline how to fill out the form correctly.

  1. Begin by obtaining the NYS-1 form. Ensure you have the latest version available.
  2. Use a black pen or type your entries; do not use pencil.
  3. Locate the section for the withholding identification number and enter it in the designated area.
  4. In the field for the employer’s legal name, print or type the full name of your business.
  5. Find the last payroll date box and enter the date of the last payroll covered by this return in MMDDYY format.
  6. If applicable, enter the date of the final payroll in the space provided for employers who have permanently ceased paying wages.
  7. Mark an X in the box for any additional payments that apply:
    • New York State tax withheld
    • New York City tax withheld
    • Yonkers tax withheld
  8. Calculate the total withheld by adding the amounts from lines 1, 2, and 3, and enter this total in the appropriate box.
  9. If you are claiming any credits, enter that amount in the credit claimed box.
  10. Subtract the credit claimed from the total withheld to determine the total tax due, and write this amount in the designated field.
  11. Sign the form to certify that the information provided is true and complete. Print or type your name below your signature.
  12. Enter the date of signing and your telephone number in the respective fields.
  13. If you are a new employer or have changed your address, mark the appropriate box.
  14. If a paid preparer is assisting you, have them complete their section, including their signature and contact information.
  15. Make the check payable to NYS Income Tax and prepare to mail the form to the specified address.
  16. Before mailing, cut on the dotted lines as indicated, ensuring you have the original form ready for submission.
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