⇒

Free Nyc Doing Business Data Form

The Doing Business Data Form is a crucial document for entities engaging in affordable housing transactions with the City of New York. This form collects essential identification information about organizations and their key personnel to comply with local campaign finance laws. Accurate completion of the form is mandatory for participation in any affordable housing dealings with the City.

Open My Document Now

Jump Links

The Doing Business Data Form is an essential document for entities engaging in affordable housing transactions with the City of New York. This form collects vital information about the organization, including its principal officers, owners, and senior managers. It serves to ensure compliance with Local Law 34 of 2007, which aims to regulate campaign contributions from those doing business with the City. Entities must specify the type of transaction they are involved in, such as solicitation, award, or loan/grant. Accurate completion of the form is mandatory; it requires details about individuals who own or control 10% or more of the entity. Additionally, it includes a certification section to affirm the accuracy of the provided information. The names and titles of the reported individuals will be included in a public database, while sensitive personal information will remain confidential. Understanding the requirements and implications of this form is crucial for any organization looking to participate in affordable housing initiatives within New York City.

Similar forms

Vendor Registration Form: Like the Doing Business Data Form, this document collects essential information about entities seeking to do business with the City. It includes details about ownership and management, ensuring compliance with local laws.
Business Entity Registration: This form requires businesses to provide their legal structure, ownership details, and principal officers. Both forms aim to maintain transparency regarding who is doing business with the City.
Conflict of Interest Disclosure Form: This document is similar in that it seeks to identify potential conflicts related to individuals or entities engaging in business with the City. It ensures that all parties are compliant with ethical standards.
City Contract Application: This application requires detailed information about the entity, including ownership and management structure, similar to the Doing Business Data Form. It ensures that the City can assess the qualifications of potential contractors.
Grant Application Form: This form collects identifying information about applicants, including principal officers and owners. Like the Doing Business Data Form, it is necessary for entities seeking financial assistance from the City.

Form Preview

Doing Business Data Form

Affordable Housing Transactions

To be completed by the City agency prior to distribution		Agency		Transaction ID
Check One	Transaction Type (check one)
 Solicitation  Award	 Dispostition (D)  Loan/Grant (L)	 Discretionary Approval (A)	 Inclusionary Housing (I)  Tax Benefit (B)  Tax Credit (C)

Entities participating in affordable housing transactions with the City of New York must complete a Doing Business Data Form (see Q&A sheet for more information). Please either type responses directly into this fillable form or print answers by hand in black ink, and be sure to fill out the certification box on the last page.Submission of a complete and accurate form is required for any entity to enter into an affordablehousing transaction.

This Data Form requires information to be provided on principal officers, owners and senior managers. The name, employer and title of each person identified on the Data Form will be included in a public database of people who do business with the City of New York, as will the organizations that own 10% or more of the enitity. No other information reported on this form will be disclosed to the public. This Data Form is not related to the City's PASSPort registration or VENDEX requirements.

Please return the completed Data Form to the City office that supplied it. Please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104 with any questions regarding this Data Form. Thank you for your cooperation.

Entity Information

If you are completing this form by hand, please print clearly.

Entity EIN/TIN

Entity Name

Filing Status

(Select One)

NEW: Data Forms submitted now must include the

 Entity has never completed a Doing Business Data Form. Fill out the entire form.

listing of organizations, as well as individuals, with 10%

 Change from previous Data Form dated

. Fill out only those sections that have

or more ownership of the entity. Until such certification

changed, and indicate the name of the persons who no longer hold positions with the entity.

of ownership is submitted through a change, new or

 No Change from previous Data Form dated

. Skip to the bottom of the last page.

update form, a no change form will not be accepted.

Entity is a Non-Profit

 Yes

 No

Entity Type  Corporation (any type)

 Joint Venture

 LLC  Partnership (any type)  Sole Proprietor

 Other (specify)

Address

City

State

Zip

Phone

E-mail

Principal Officers

Provide your e-mail address in order to receive notices regarding this form by e-mail.

Please fill in the required identification information for each

officer listed below. If the entity has no such officer or its

equivalent, please check "This position does not

exist." If the entity is filing a

Change Form and the person listed is replacing someone who was previously disclosed, please check "This person replaced..." and fill in the

name of the person being replaced so his/her name can be removed from the Doing Business Database, and indicate the date that the change became effective.

Chief Executive Officer (CEO) or equivalent officer

 This position does not exist

The highest ranking officer or manager, such as the President, Executive Director, Sole Proprietor or Chairperson of the Board.

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former CEO

on date

Chief Financial Officer (CFO) or equivalent officer

 This position does not exist

The highest ranking financial officer, such as the Treasurer, Comptroller, Financial Director or VP for Finance.

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former CFO

on date

Chief Operating Officer (COO) or equivalent officer

 This position does not exist

The highest ranking operational officer, such as the Chief Planning Officer, Director of Operations or VP for Operations.

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former COO

on date

1/2018

For information or assistance, please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104.

Principal Owners

Please fill in the required identification information for all individuals or organizations that, through stock shares, partnership agreements or other means,own or control 10% or more of the entity. If no individual or organization owners exist, please check the appropriate box to indicate why and skip to the Senior Managers section.

If the entity is owned by other companies that control 10% or more of the entity, those companies must be listed. If an owner was identified on the previous page,

fill in his/her name and write "See

above." If the entity is filing a

Change

Form, list any individuals or organizations that are no longer owners at the bottom of this section.

If more space is needed, attach additional pages labeled "Additional Owners."

There are no owners listed because (select one):

 The entity is not-for-profit

 The entity is an individual

 No individual or organization owns 10% or more of the entity

Other (explain)

Individual Owners (who own or control 10% or more of the entity)

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

Organization Owners (that own or control 10% or more of the entity)

Organization Name

Remove the following previously-reported Principal Owners

Name

Removal Date

Name

Removal Date

Name

Removal Date

Senior Managers

Please fill in the required identification information for all senior managers who oversee any of the entity's affordable housing transactions with the City. Senior managers include anyone who, either by title or duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one senior manager must be listed, or the Data Form will be considered incomplete. If a senior manager has been identified on

a previous page, fill in his/her name and

write "See above." If the

entity is

filing a Change Form, list individuals who are no longer senior managers at the bottom of this

section. If more space is needed, attach additional pages labeled "Additional Senior Managers."

Senior Managers

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

Remove the following previously-reported Senior Managers

Name

removal date

Name

removal date

Certification

I certify that the information submitted on these two pages and additional pages is accurate and complete. I understand that willful or fraudulent submission of a materially false statement may result in the entity being found non-responsible and therefore denied future City awards.


Name	Title
Entity Name		Work Phone #
Signature		Date
Please return this form to the City agency that supplied it to you, not to the Doing Business Accountability Project.			AH

Questions and Answers About the

Affordable Housing Transactions Doing Business Data Form

What is the purpose of the Doing Business Data Form (DBDF)?

To collect accurate, up-to-date identification information about organizations that have business dealings with the City of New York in order to comply with Local Law 34 of 2007 (LL 34), a campaign finance reform

law. LL 34 limits municipal campaign contributions from principal officers, owners and senior managers of entities doing business with the City and mandates the creation of a Doing Business Database to allow the City to enforce the law. The information requested in this DBDF must be provided, regardless of whether the organization or the people associated with it make or intend to make campaign contributions.

No sensitive personal information collected will be disclosed to the public.

Why have I received this DBDF?

Any entity that has purchased or acquired city owned land, applied for an affordable housing loan or grant, requested a discretionary tax benefit, applied for a low income housing tax credit or requested an inclusionary housing agreement is considered doing business with the City under LL 34 and therefore must complete this Data Form. No covered transaction will be entered into unless this form is completed. Other types of transactions that are covered by LL 34 include contracts for goods, services and construction; concessions; franchises; grants; economic development agreements; pension investment contracts, real property transactions and land use actions with the City.

What individuals will be included in the Doing Business Database?

The principal officers, owners and certain senior managers of organizations listed in the Doing Business Database are themselves considered to be doing business with the City and will be included in the Database.

•Principal Officers are the Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Operating Officer, or their functional equivalents. See the DBDF for examples of titles that apply.

•Principal Owners are individuals who own or control 10% of more of the organization. This includes stockholders, partners and anyone else with an ownership or controlling interest in the entity.

•Senior Managers include anyone who, either by job title or actual duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one Senior Manager must be listed or the DBDF will be considered incomplete.

NEW FOR 2018: As of January 2018, the DBDF must report organizations, as well as individuals, that own 10% or more of the entity. A DBDF with such a certification, filed as a full (never filed before) or as a change form, must be submitted before an entity can then file a DBDF that indicates no changes since the previous form. Contact DBA at 212-788-8104 or at doingbusiness@mocs.nyc.gov to inquire if DBA has received such a form.

Will the personal information on the DBDF be available to the public?

No. The names and titles of the officers, owners and senior managers reported on the DBDF will be made available to the public, as will information about the entity itself. However, personal identifying information, such as home address and date of birth, will not be disclosed to the public, and home address will not be used for communication purposes.

I have already completed a Doing Business Data Form, do I have to submit another one?

Yes. An organization is required to submit a DBDF each time it enters into a transaction considered a business dealing with the City. However, the DBDF has both a Change option, which requires only information that has changed since the last DBDF was filed, and a No Change option. No organization should have to fill out the entire DBDF more than once.

If you have already submitted a DBDF for one transaction type (such as a contract), and this is the first time you are completing a DBDF for an affordable housing transaction, please select the Change option and complete Section 4 (Senior Managers).

I provided some of this information in PASSPort; do I have to provide it again?

Yes. Although a Doing Business Data Form and PASSPort request some of the same information, they serve entirely different purposes. In addition, the DBDF requests information concerning senior managers, which is not in PASSPort.

No one in my organization plans to contribute to a candidate; do I have to fill out this DBDF? Yes. All organizations are required to return this DBDF with complete and accurate information, regardless of the history or intention of the entity or its officers, owners or senior managers to make campaign contributions. The Doing Business Data Form must be complete so that the Campaign Finance Board can verify whether future contributions are in compliance with the law.

How does a person remove him/herself from the Doing Business Database?

When an organization stops doing business with the City, the people associated with it are removed from the Database automatically. However, any person who believes that s/he should not be listed may apply for removal. Reasons that a person would be removed include his/her no longer being the principal officer, owner or senior manager of the organization. Organizations may also update their database information by submitting an update form. Removal Request and Update forms are available online https://www1.nyc.gov/site/mocs/resources/forms.page or by calling 212-788-8104.

How does an entity and its officers, owners and senior managers remain listed on the Doing Business Database?

•Affordable housing transactions are generally considered business dealings from the submission of a proposal or application through the completion of the transaction, plus one year.

•Land Use actions under City Charter sections 195, 197c or 201 are generally considered business dealings from the start of negotiations until final action by the City Council, plus 120 days.

•Unsuccessful proposers remain on the Database until an awardee is selected.

For information on these or other transactions types covered by LL 34, contact Doing Business Accountability.

What are the campaign contribution limits for people doing business with the City?

Contributions to City Council candidates are limited to $250 per election cycle; $320 to Borough President candidates; and $400 to candidates for citywide office. Please contact the NYC Campaign Finance Board for more information at www.nyccfb.info, or 212-306-7100.

The DBDF is to be returned to the City office that issued it.

If you have any questions about the Doing Business Data Form please contact the Doing Business Accountability Project at 212-788-8104 or doingbusiness@mocs.nyc.gov.

1/2018

Common mistakes

Filling out the NYC Doing Business Data Form can be a straightforward process, but mistakes often occur. One common error is failing to select the correct transaction type. This form requires the individual to check one box that accurately reflects the nature of the transaction. If a person checks multiple boxes or selects the wrong option, it can lead to confusion and delays in processing.

Another frequent mistake is not providing complete information about principal officers and owners. The form requires detailed identification of individuals who hold significant positions within the organization. Omitting any required details, such as names, titles, or dates of birth, can render the form incomplete. This oversight may result in the entity being unable to proceed with its transaction.

People also often neglect to update their information when filing a Change Form. If an entity has previously submitted a Doing Business Data Form and there have been changes in ownership or management, it is essential to fill out only the sections that have changed. Failing to indicate the changes or submitting an outdated form can lead to complications and potential penalties.

Another common error is not certifying the information at the end of the form. The certification box must be completed to confirm that the information provided is accurate and complete. Without this certification, the form may be considered invalid, delaying the transaction process.

Additionally, some individuals overlook the requirement to include organizations that own 10% or more of the entity. This is a critical aspect of the form. If this information is missing, the submission may not meet the necessary compliance standards, potentially jeopardizing the entity’s standing with the City.

Many also fail to print clearly when completing the form by hand. Illegible handwriting can lead to misunderstandings and errors in the data entry process. It is crucial to use black ink and ensure that all responses are clear and easy to read.

Another mistake involves misunderstanding the submission process. Some individuals mistakenly send the form to the Doing Business Accountability Project instead of the City agency that issued it. Properly directing the form is vital for timely processing and compliance.

Lastly, individuals sometimes ignore the deadline for submission. Timely completion of the form is essential, especially when entering into affordable housing transactions. Delays in submission can result in missed opportunities and complications in securing necessary approvals.

More About Nyc Doing Business Data

What is the purpose of the Doing Business Data Form (DBDF)?

The Doing Business Data Form is designed to collect accurate and current identification information about organizations that engage in business dealings with the City of New York. This is part of compliance with Local Law 34 of 2007, which is a campaign finance reform law. The law aims to limit campaign contributions from principal officers, owners, and senior managers of entities doing business with the City. Additionally, the DBDF helps create a public database that allows the City to enforce these regulations. Importantly, while names and titles will be public, no sensitive personal information will be disclosed.
Why have I received this DBDF?

If your entity has engaged in transactions such as purchasing city-owned land, applying for affordable housing loans or grants, or requesting discretionary tax benefits, you are required to complete the DBDF. This form must be filled out for any covered transaction to ensure compliance with Local Law 34. Other transactions that fall under this requirement include contracts for goods, services, construction, and various agreements with the City.
What individuals will be included in the Doing Business Database?

The Doing Business Database will include principal officers, owners, and certain senior managers of organizations. Specifically, principal officers are typically the CEO, CFO, and COO or their equivalents. Principal owners are those who own or control 10% or more of the organization. Senior managers are individuals who have significant oversight regarding affordable housing transactions with the City. At least one senior manager must be listed for the DBDF to be complete.
Will the personal information on the DBDF be available to the public?

No, while the names and titles of the officers, owners, and senior managers will be publicly accessible, personal identifying information such as home addresses and birth dates will remain confidential. The home address will not be used for communication purposes either.
I have already completed a Doing Business Data Form; do I have to submit another one?

Yes, each time your organization enters into a transaction considered a business dealing with the City, a new DBDF must be submitted. However, there are options to indicate changes or to certify that no changes have occurred since the last submission. This means you do not have to fill out the entire form again if only certain information has changed.
How does a person remove him/herself from the Doing Business Database?

Individuals are automatically removed from the Database when their organization ceases doing business with the City. However, if someone believes they should not be listed for any reason, they can apply for removal. This includes instances where they no longer hold a principal officer, owner, or senior manager position. Organizations can also update their information by submitting an update form, which is available online or by contacting the appropriate office.

Misconceptions

Understanding the Nyc Doing Business Data Form is essential for entities involved in affordable housing transactions with the City of New York. However, several misconceptions can lead to confusion. Here are eight common misunderstandings:

It is optional to complete the form. Many believe that filling out the Doing Business Data Form is optional. In reality, submission is mandatory for any entity engaging in affordable housing transactions with the City.
Only large companies need to fill it out. Some think that only major corporations are required to submit the form. However, any entity, regardless of size, that meets the criteria must complete it.
Personal information will be made public. A common fear is that all submitted personal details will be publicly accessible. While names and titles of officers and owners are public, sensitive information like home addresses and birth dates remain confidential.
Once submitted, the form does not need to be updated. Many assume that a single submission suffices. In fact, any changes in ownership or management require a new submission or an update to the existing form.
The form is the same as PASSPort. Some people confuse the Doing Business Data Form with PASSPort. They serve different purposes and require distinct information.
Only those planning to contribute to campaigns need to submit the form. This is incorrect. All entities, regardless of their intentions regarding campaign contributions, must complete the form.
It only applies to financial transactions. Some believe the form is relevant only for financial dealings. In truth, it applies to a wide range of business interactions with the City, including contracts and land acquisitions.
There is no penalty for incorrect information. Lastly, some think that inaccuracies will go unnoticed. Providing false information can lead to serious consequences, including being deemed non-responsible for future transactions.

Being aware of these misconceptions can help entities navigate the process more effectively and ensure compliance with City regulations.

Fill out More Forms

What Qualifies for a 179 Deduction? - City-specific modifications to depreciation rules highlight the need for diligent accounting practices.

Irc 125 on W2 - This form is designed for corporations filing either for a calendar year or a fiscal year.

Key takeaways

Filling out the NYC Doing Business Data Form is an important step for entities involved in affordable housing transactions. Here are some key takeaways to keep in mind:

Complete the Form Accurately: Ensure all information provided is correct and up-to-date. Inaccurate submissions can lead to complications in your transaction.
Understand the Purpose: This form collects essential identification information to comply with Local Law 34 of 2007, which regulates campaign contributions from entities doing business with the City.
Public Database: The names and titles of principal officers, owners, and senior managers will be publicly available, but personal details like home addresses and birth dates remain confidential.
Submission Requirements: A complete and accurate form is mandatory for any entity wishing to engage in an affordable housing transaction with the City.
Change and No Change Options: If you have previously submitted a form, you can opt for a Change Form to update only the necessary sections or select No Change if no information has altered.
Principal Officers: You must list key individuals, including the CEO, CFO, and COO, who have substantial discretion over the entity's operations.
Ownership Disclosure: Report all individuals or organizations owning 10% or more of the entity. This requirement has been updated to include organizations as of January 2018.
Contact Information: Provide an email address to receive important notifications regarding your submission.
Return Instructions: Submit the completed form to the City agency that provided it, not to the Doing Business Accountability Project.
Campaign Contribution Limits: Be aware of the limits on contributions to City candidates, which vary depending on the position.

By keeping these takeaways in mind, you can navigate the process of completing the NYC Doing Business Data Form more effectively and ensure compliance with City regulations.

Nyc Doing Business Data: Usage Guide

Completing the NYC Doing Business Data Form is essential for entities involved in affordable housing transactions with the City of New York. The following steps will guide you through the process of filling out the form accurately and completely.

Obtain the Doing Business Data Form from the City agency that supplied it.
Determine your entity's filing status. Choose one of the following:
- NEW: If your entity has never completed a Doing Business Data Form.
- Change: If you are updating a previously submitted form.
- No Change: If no information has changed since the last submission.
Fill out the Entity Information section:
- Enter your Entity EIN/TIN.
- Provide the Entity Name.
- Select the Filing Status.
- Indicate if the entity is a Non-Profit.
- Specify the Entity Type.
- Complete the Address, City, State, Zip, Phone, and E-mail fields.
List Principal Officers:
- For each officer, provide First Name, MI, Last Name, Birth Date, Office Title, Employer, and Home Address.
- If applicable, indicate if the officer replaced someone by checking the appropriate box.
Identify Principal Owners:
- List individuals or organizations owning or controlling 10% or more of the entity.
- Check the appropriate box if no owners exist.
Provide information for Senior Managers:
- List all senior managers involved in affordable housing transactions.
- Include First Name, MI, Last Name, Birth Date, Office Title, Employer, and Home Address.
Complete the Certification section:
- Sign and date the form.
- Ensure all information is accurate and complete.
Return the completed form to the City agency that provided it.

Once the form is submitted, it will be reviewed by the appropriate City agency. If any questions arise during the process, assistance is available through the Doing Business Accountability Project.

⇓ Nyc Doing Business Data PDF