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The New York DOF-1 form serves as a crucial tool for businesses in the city to report any changes in their operational details. Whenever a business undergoes a name change, shifts its billing or business address, or alters its contact information, this form must be completed and submitted to the New York City Department of Finance. It is essential for maintaining accurate tax records, as the form allows businesses to indicate which tax records are affected, including the General Corporation Tax and the Unincorporated Business Tax, among others. The form requires the submission of both old and new information, ensuring that the Department has the most current data on file. Additionally, businesses must provide a reason for the changes and, in some cases, attach supporting documentation, such as a Certificate of Dissolution or a notarized affidavit. Timely submission of the DOF-1 form is critical; if no changes are present, businesses should retain the form for future reference. This proactive approach helps to avoid potential issues with tax compliance and ensures that all communications from the Department reach the correct address.
Similar forms
The New York DOF-1 form is essential for updating business information with the Department of Finance. Here are ten other documents that share similarities with the DOF-1 form:
- IRS Form 8822: This form is used to change your address with the IRS. Like the DOF-1, it helps ensure that the correct address is on file for tax purposes.
- New York State Form DTF-95: This form allows businesses to change their name or address for state tax purposes. Both forms serve to keep tax records current.
- Certificate of Amendment: Used to amend the articles of incorporation for a corporation. Similar to the DOF-1, it updates important business information.
- Business License Renewal Application: This application often requires updated business information. It ensures that the licensing authority has accurate records.
- Partnership Registration Form: This form is used to register or update information about a partnership. Like the DOF-1, it ensures that the partnership's information is accurate and up-to-date.
- DBA Registration Form: This form registers a "Doing Business As" name. It is similar to the DOF-1 in that it updates the name under which a business operates.
- LLC Articles of Amendment: This document updates the information for a limited liability company. Both forms help maintain accurate records with the appropriate authorities.
- Final Return Forms: These forms are filed when a business ceases operations. They serve a similar purpose by ensuring that the business's tax records reflect its current status.
- Change of Address Notification: This is often required by various agencies to update address information. It shares the same goal of keeping records accurate.
- Franchise Tax Board Form 3520: This form is used in California to change business information. It functions similarly to the DOF-1 by updating essential business details for tax purposes.
Form Preview
FINANCE
NEW ● YORK
THE CITY OF NEW YORK DEPARTMENT OF FINANCE
n y c . g o v / f i n a n c e
D O F
1
NEW YORK CITY DEPARTMENT OF FINANCE
CHANGE OF BUSINESS INFORMATION
USE THIS FORM TO REPORT ANY CHANGES IN YOUR BUSINESS'S NAME, ID NUMBERS, BILLING OR BUSINESS
ADDRESS, OR TELEPHONE NUMBER. (SEE INSTRUCTIONS ON BACK BEFORE COMPLETING.)
SECTION I: TAX RECORD AFFECTED -
Check (✓) the box(es) below to indicate which business and excise tax records should be changed.
■ General Corporation Tax |
■ Unincorporated Business Tax |
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■ Commercial Rent Tax |
■ Commercial Motor Vehicle Tax |
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■ Banking Corporation Tax |
■ Retail Beer, Wine and Liquor License Tax |
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■ Utility Tax |
■ Hotel Tax |
■ Other (Tax Type)____________________ |
SECTION II: BUSINESS INFORMATION - Enter in the spaces below the old, new (revised or changed) or
OLD I NFORM ATI ON
Entity ID (EIN or SSN)
Account ID (see instructions)
Trade Nam e (DBA, etc.)
Legal Nam eBusiness Telephone Num ber
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Business Address |
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EFFECTIVE DATE |
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NEW I NFORM ATI ON |
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MON TH |
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YEAR |
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■ Individual |
■ Partnership |
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■ Corporation |
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Entity Type (check one) |
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Entity ID (EIN or SSN)
Account ID (see instructions)
Trade Nam e (DBA, etc.)
Legal Nam eBusiness Telephone Num ber
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Business Address |
City |
State |
Zip Code |
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Billing Address c/o (no. and street)
City |
State |
Zip Code |
Reason(s) for change ▼
Change of business activity ▼
Check (✓) if appropriate
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EFFECTIVE DATE
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YEAR |
ATTACH: Certificate of Dissolution (if corporation); Notarized Affidavit (if unincorporated business or partnership)
Did you file a final return? |
■ YES |
■ NO |
■INACTIVE IN NEW YORK CITY
EFFECTIVE DATE
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YEAR |
ATTACH: Form
Did you file a final return? |
■ YES |
■ NO |
SIGN →
HERE
Signature |
Title |
Date |
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Once you complete this form, mail it immediately to: New York City Department of Finance, Account Examinations, 59 Maiden Lane, 19th Floor, New York, NY 10038. (If there are no changes to the above information, keep this form in your files. In the event a change occurs, complete the form and send it to us as soon as possible.)
BUSINESS ADDRESS
LEGAL NAME
CHANGE OF BUSINESS ACTIVITY
REASON(S) FOR CHANGE
BILLING ADDRESS
ACCOUNT ID NUMBER
BUSINESS TELEPHONE NUMBER
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The purpose of Form
If there are currently no changes to your business's information, keep this form in your files. In the event a change occurs, complete the form and send it to us as soon as possible. If you need addition- al forms, call Customer Assistance at ( 212)
SECTION I - TAX RECORD AFFECTED
Indicate which business tax record should be changed by marking
a✔ in the appropriate box( es) in this section. If your change affects a tax not listed, check the box labeled "Other" and enter in the space directly to the right of it the tax type.
SECTION II - BUSINESS INFORMATION
Enter in the spaces available all old and new information regarding your business's operation.
In the OLD INFORMATION area, enter your:
ENTITY ID NUMBER This is the number that is currently used to identify your business tax account. It is the number that either appears on all Department mailing labels you are presently receiv- ing, or it is the number that you entered when you last filed a tax return. This identifying number must be entered in order for us to make any account changes.
Leave this area blank unless you are changing the tax records listed below. If you have more than one account ID number, list the account ID number in the appropriate line in the chart below.
IF THE BUSINESS |
THE ACCOUNT ID NUMBER |
TAX IS.... |
TO ENTER IS... |
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➧ Commercial Rent Tax |
➧ Commercial Rent Tax Registration |
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____________________________________________________________ |
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➧ Commercial Motor Vehicle |
➧ Commercial License Plate |
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____________________________________________________________ |
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➧ Retail Beer, Wine and |
➧ License Number |
Liquor License Tax |
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____________________________________________________________ |
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➧ Utility Tax |
➧ Utility Tax Registration |
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____________________________________________________________ |
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➧ Hotel Tax |
➧ New York City Certificate |
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____________________________________________________________
TRADE NAME This is the name that you use in conducting your normal
Your legal name is the name under which your business owns assets or incurs debts. For sole proprietorships, it is the name of the sole proprietor; for corporations, it is the name filed with the New York Secretary of State; and for partnerships, it is the legal name used in the partnership agreement.
The address where your major business activity is physically located.
The number where you can
usually be reached during normal business hours.
In the NEW INFORMATION area, enter the date the new information became effective. Enter your new or revised:
ENTITY TYPE This is the legal form of the taxpayer. Check either individual ( e.g., sole proprietor or
ENTITY ID NUMBER If yo u have rec ently rec eived an EIN ( Employer Identification Number) or have otherwise changed your identification number, enter the new number here. ( If there is no change, leave this space blank.)
ACCOUNT ID NUMBER ( SEE ABOVE)
TRADE NAME ( SEE ABOVE)
LEGAL NAME ( SEE ABOVE)
BUSINESS ADDRESS AND TELEPHONE NUMBER ( SEE ABOVE)
The address where you now want us to send all of your tax returns and notices. Be sure to include your street name and number, city and post office box number, if any. ( If there is no change, leave this space blank.)
Enter the specific reaso n( s) fo r sending us this form ( i.e., change of name, change of ID number, change of entity, change of address, etc.) .
Enter any other pertinent information that will help us to properly change information about your tax records. ( If you need more space, attach a sheet to this form.)
SIGNATURE Sign your name and enter your title and the date in the spaces provided. Send your completed form to:
NYC DEPARTMENT OF FINANCE ACCOUNT EXAMINATIONS
5 9 MAIDEN LANE, 1 9 TH FLOOR NEW YORK, NY 1 0 0 3 8
PRIVACY ACT NOTIFICATION
The Federal Privacy Act of 1974, as amended, requires agencies requesting Social Security Numbers to inform individuals from whom they seek this information as to whether compliance with the request is voluntary or mandatory, why the request is being made and how the information will be used. The disclosure of Social Security Numbers for taxpayers is mandatory and is required by sec- tion
Common mistakes
Filling out the New York DOF-1 form can be straightforward, but many people make common mistakes that can lead to delays or complications. One frequent error is failing to include the correct Entity ID number. This number is essential for identifying your business account. Without it, the Department of Finance cannot process your changes. Always double-check that you have entered the correct number as it appears on previous correspondence or tax documents.
Another common mistake involves not marking the appropriate tax records affected by the changes. In Section I, you need to check the boxes corresponding to the taxes that are relevant to your business. If you overlook this step, your form may be returned or processed incorrectly. Ensure that every applicable box is checked to avoid any confusion.
People often neglect to provide both old and new information in the designated sections. This can happen when individuals assume that only the new details are necessary. However, the form requires you to list what has changed clearly. If you fail to include the old information, it may create discrepancies that can complicate your filing.
Additionally, some individuals forget to provide a reason for the change. This part is crucial because it helps the Department of Finance understand the context of your submission. Without a reason, your request may not be processed promptly. Take a moment to clearly state why you are submitting the form, whether it's due to a change of business name, address, or other reasons.
Another mistake is not signing the form. It may seem trivial, but a missing signature can lead to the rejection of your submission. Always make sure to sign and date the form before sending it in. This simple step confirms that you are the one authorizing the changes.
People also frequently overlook the need to attach necessary documents. For instance, if your business is out of operation, you may need to include a Certificate of Dissolution or a notarized affidavit. Failing to include these attachments can result in processing delays or even rejection of your form.
Lastly, many individuals do not mail the completed form to the correct address. The DOF-1 form must be sent to the NYC Department of Finance, Account Examinations, at the specified address. Double-check the mailing information to ensure your form reaches the right department without any issues.
More About New York Dof 1
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What is the purpose of the New York DOF-1 form?
The DOF-1 form is used to report any changes in your business's information to the New York City Department of Finance. This includes updates to your business name, identification numbers, billing or business address, and telephone number. Keeping your records current is essential for accurate tax administration.
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Who needs to fill out the DOF-1 form?
If you own a business in New York City and have made changes to any of your business details, you need to complete this form. Whether you are a sole proprietor, partnership, or corporation, the DOF-1 form is applicable whenever there are updates that affect your tax records.
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What information is required on the DOF-1 form?
You will need to provide both old and new information regarding your business. This includes your Entity ID (EIN or SSN), Account ID, trade name, legal name, business telephone number, and addresses. Additionally, you must indicate the reason for the change, such as a change in business activity or if you are going out of business.
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How do I submit the completed DOF-1 form?
After completing the form, you must mail it to the New York City Department of Finance, specifically to the Account Examinations unit at 59 Maiden Lane, 19th Floor, New York, NY 10038. Ensure that you send it as soon as possible after any changes occur to avoid any issues with your tax records.
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What if there are no changes to report?
If there are no changes to your business information, you do not need to submit the form. Instead, keep it in your records. If changes arise in the future, you can complete and send the form at that time.
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What attachments are required with the DOF-1 form?
Depending on your situation, you may need to include additional documents. For example, if your business is a corporation and you are going out of business, attach a Certificate of Dissolution. If you are an unincorporated business or partnership, a notarized affidavit is required. Always check the specific instructions on the form for any additional requirements.
Misconceptions
Here are four common misconceptions about the New York DOF-1 form:
- It’s only for name changes. Many people believe that the DOF-1 form is solely for reporting changes in a business's name. In reality, this form is used to update various business information, including ID numbers, billing addresses, and telephone numbers.
- Only corporations need to use it. Some think that only corporations are required to submit the DOF-1 form. However, this form is applicable to all types of businesses, including sole proprietorships and partnerships.
- You can wait to submit it. A common belief is that businesses can delay sending in the DOF-1 form until tax season. It is important to submit the form as soon as any changes occur to ensure that tax records remain accurate and up-to-date.
- Filing the form is optional. Some individuals believe that completing the DOF-1 form is optional. In fact, it is mandatory to report any changes to your business information to avoid potential issues with tax records.
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Key takeaways
Here are some key takeaways about filling out and using the New York DOF-1 form:
- Purpose of the Form: The DOF-1 form is designed to update or correct your business tax records. Use it whenever there is a change in your business's name, ID numbers, billing or business address, or telephone number.
- Filing Requirements: Complete the form and send it to the New York City Department of Finance as soon as possible after a change occurs. If no changes exist, keep the form for your records.
- Tax Records Affected: Clearly indicate which tax records need to be changed by checking the appropriate boxes. If your change involves a tax type not listed, use the "Other" option to specify.
- Accurate Information: Provide both old and new information accurately. This includes your entity ID, account ID, trade name, legal name, business address, and contact number. Ensure that all fields are filled out correctly.
- Signature Requirement: Don’t forget to sign the form. Include your title and the date. An unsigned form will delay the processing of your request.
By following these guidelines, you can ensure that your business information is kept up to date with the New York City Department of Finance.
New York Dof 1: Usage Guide
Completing the New York DOF-1 form is a straightforward process that allows you to update your business's tax records. After you fill out the form, it is essential to mail it promptly to the Department of Finance. This ensures that your business information is current and accurate in their records.
- Gather Required Information: Collect all necessary details about your business, including your current entity ID, account ID, trade name, legal name, business address, and telephone number.
- Indicate Tax Records Affected: In Section I, check the box next to the tax records that require changes. If your tax type is not listed, select "Other" and specify the type.
- Fill Out Old Information: In the OLD INFORMATION section, enter your current entity ID, account ID, trade name, legal name, business telephone number, and business address. Include the city, state, and zip code.
- Provide Effective Date: State the effective date for the changes you are reporting.
- Complete New Information: In the NEW INFORMATION section, provide the updated details. This includes the entity type, new entity ID, account ID, trade name, legal name, business telephone number, and updated addresses.
- State Reason for Change: Specify the reason for the change, such as a change of business activity or if you are out of business.
- Attach Necessary Documents: If applicable, attach any required documents such as a Certificate of Dissolution or notarized affidavit.
- Sign and Date the Form: Sign the form, include your title, and date it in the designated area.
- Mail the Completed Form: Send the completed form to the New York City Department of Finance, Account Examinations, at the specified address.